Stamped logbook pages: how to get your logbook certified

Some airlines ask candidates for logbook pages that have been signed and stamped by a previous employer, a training organisation or an aviation authority. The stamp tells a recruiter that someone who knows your flying has checked those pages against their own records. Here is how certification works, who can do it and how to get it done with a digital logbook.

The Pilot Log lets an airline, an authority, a training department or a flight school sign and stamp the pages you have signed — through a secure link or in person — and prints every stamp on your PDF with a code anyone can verify.

When do you need stamped logbook pages?

Requirements differ from one airline and one authority to another, so always read the instructions you were given. Pilots are typically asked for certified logbook pages when they:

• apply to an airline, which wants the hours flown with a previous operator confirmed by that operator;
• convert or validate a licence in another country and need their experience certified;
• finish a training course or a type rating, when the school or training department certifies the training flights and simulator sessions;
• prove recent experience to a new employer or to an examiner.

Who can certify your pages?

The stamp should come from an organisation that can confirm the flights on those pages:

• the crew records, crew planning or flight operations department of the airline or operator you flew for;
• the head of training or the training department of an approved training organisation (ATO), a declared training organisation (DTO) or a flight school;
• your competent authority, when it certifies experience for a licence application.

The person who signs usually adds their name, position and a staff or licence number next to the organisation’s stamp.

Stamping a paper logbook

With paper, you hand over your logbook — or send copies of the pages — and wait for them to be checked, signed and stamped one by one. It works, but it means parting with your logbook, couriers, and a stamp that is hard to check later: anyone can photocopy a page.

Stamping a digital logbook with The Pilot Log

1. Sign your pages first

Only pages you have signed can be stamped. Signing a page locks it and stores a SHA-256 fingerprint of its content, so the organisation certifies exactly what you certified.

2. Choose the pages and how they are stamped

Under a signed page, tap Stamp by an organisation, choose one page or a range of pages, and pick how the organisation stamps them:

• Send a link. The Pilot Log creates a secure link that works once and expires after 7, 14 or 30 days. Send it by email or any messenger. The organisation opens it on its own computer — no account needed — and sees only those pages, read-only, with their totals.
• Stamp in person. If you are in the office, hand over your phone or tablet: the same form opens on your device.

3. The organisation signs and stamps

The person certifying the pages writes the name of the organisation, its type (airline, authority, training department, flight school), their own name, position and staff or licence number, adds a photo of the organisation’s rubber stamp — the paper around the ink is removed automatically — and signs with a finger, a pen or the mouse. You receive an email as soon as it is done.

4. The stamp appears on your logbook and your PDF

The stamp and the signature appear under each certified page and on the PDF export, together with a verification code. Anyone holding your PDF can type that code at thepilotlog.com/verify to see who stamped the pages, when, how, and whether each page still matches what was stamped. The verification page never shows your flights.

What if you need to correct a stamped page?

Mistakes happen. You can reopen a signed page to correct it, with a reason that stays on record. While the page is open, its stamp is on hold. If you sign it again unchanged, the stamp applies again; if the content changed, the stamp no longer applies to that page — it stays on record and the verification page shows it — and the page has to be stamped again. This is what makes a digital stamp more trustworthy than a stamp on a photocopy.

Tips for a smooth certification

• Ask early. Crew records departments receive many requests; give them time before your application deadline.
• Stamp only what they can confirm. An operator can certify the flights you flew with them, a school the training it gave you. Choose the page range accordingly, or send one link per organisation.
• Sign your pages as you go. Pages that are already signed can be sent for stamping at once.
• Keep the PDF. Export your logbook after it is stamped and keep the file with your licence documents. The codes stay verifiable.

Get your pages stamped

Stamps from airlines, authorities, training departments and flight schools are included in The Pilot Log at no extra cost, together with the EASA logbook layout, page signatures, automatic totals and PDF export.